IMPORTANT INFORMATION FOR ALL VENDORS & THEIR STAFF
EVENT DATES AND HOURS
May 24-26: Saturday, Sunday, and Monday
Gates open at 12:00PM
Event closes at 6:00PM
Last call is at 5:30PM
LOADING-IN AND OUT:
CHECK-IN: All vendors and wineries are REQUIRED to check in at Bottle Check when arriving to set up!
Check In:
- The Gate at the fairgrounds will open at 9:00 AM on Friday.
- We do encourage a Friday move in.
- We require all vendors and wineries to be set up 1 hour prior to festival opening.
- When you arrive at the Southern New Mexico Fairgrounds, please drive through the WEST Gate. The main gate will be closed to ALL vehicles.
- Please proceed to Bottle Check to check in and get your credentials before unloading your vehicle.
- If you are missing ANY part of your registration (health permits, waivers, insurance, etc.)YOU WILL NOT BE ALLOWED ON SITE.
- Any further specific directions to unload will be given to you once credentials are received.
- No driving on the grass will be permitted.
LOAD-IN HOURS
- Friday, May 23: 9AM – 6PM (overnight security will be on-site)
- Saturday, May 24: 8AM – 11:00AM
- Sunday, May 25: Venue opens for vendors at 9am
- Monday, May 26: Venue opens for vendors at 9am
- NOTE: Vendors will not be allowed to drive in to the event area after 10:30am. Vendors and their staff arriving after 10:30am must use the attendee lot.
- The Event Starts at 12PM
LOAD-OUT
- Everything must be removed on Monday after the festival. No exceptions.
- All trash must be placed IN the blue trash bins on the field. Vendors who leave trash on the ground or in their area will be fined $250.
RUNNING LATE? LOST?
- During load-in or the event, if something comes up that will prevent you from opening your booth on-time, you must call Joy Anna at 915-309-7219
Parking:
- No vehicles may drive into the event site after 10:30AM.
- You may not remove your vehicle from inside the gates until after tall patrons have cleared the field.
- If you plan on having to leave during the day, please use the attendee parking lot.
- Staff arriving after 11AM? Direct them to use Attendee Parking and identify themselves as a vendor staff member at the entrance gate.
FOR ALL VENDORS
FOR ALL TENTED VENDORS
- When you arrive, the side walls will be up on all tents.
- You are responsible for taking down and putting up your own side walls at the beginning and end of each day.
- We suggest bringing a step stool.
VENDOR WRISTBANDS
- Vendor wristbands will be distributed at Load-In.
- Vendor wristbands are required to be worn by all vendors and their staff while walking around the grounds of the event.
- More wristbands can be picked up at bottle check.
SECURITY:
- There is overnight security on Friday, Saturday, and Sunday nights.
- Everything must be removed on Monday after the festival.
ICE
- There will be ice vendor located behind the music stage throughout the event.
- Approximate price: $4.00 per 20lb bag.
- They will be onsite at 10:00AM each day.
WIFI ACCESS
We have not had wifi access in the past, but this is something we are actively working on. Please see back for more details.
ATMs
We will have ATMs set up inside the event.
TRASH
- DO NOT LEAVE ANY TRASH BEHIND.
- Failure to remove ALL of your trash, including boxes, gray water, etc, will prevent you from taking part in future events.
- We will have dumpsters onsite.
- During the event, if your in-booth trash fills up, please place behind your tent for pick up.
ELECTRICITY
- If you ordered electricity, you must bring with you no less than 100 FEET of grounded (3 prong) extension cord(s) and power strips.
- Cords must be in good condition.
- The fire marshal will disconnect any cords that are frayed or taped together or pose a fire risk.
MAPS
EMAIL OR CALL WITH QUESTIONS. lcwinefest@nmwine.com 915-309-7219