vendor Information: 2024 LC Harvest wine & Music festival

IMPORTANT INFORMATION FOR ALL VENDORS & THEIR STAFF

EVENT DATES AND HOURS
August 31, September 1 & 2:  Saturday, Sunday, and Monday

Gates open at 12:00PM
Event closes at 6:00PM
Last call is at 5:45PM

LOADING-IN AND OUT:

CHECK-IN: All vendors are REQUIRED to check in at Bottle Check when arriving to set up!

Check In:

  • The Gate at the fairgrounds will open at 9:00 AM on Friday.
  • We do encourage a Friday move in.
  • We require all vendors and wineries to be set up 1 hour prior to festival opening.
  • When you arrive at the Southern New Mexico Fairgrounds, please drive through the WEST Gate. The main gate will be closed to ALL vehicles.
  • Please proceed to Bottle Check to check in and get your credentials before unloading your vehicle.
  • If you are missing ANY part of your registration (health permits, waivers, insurance, etc.)YOU WILL NOT BE ALLOWED ON SITE.
  • Any further specific directions to unload will be given to you once credentials are received.
  • No driving on the grass will be permitted.

LOAD-IN HOURS

  • Friday, August 30: 11AM – 6PM (overnight security will be on-site)
  • Saturday, August 31: 8AM – 11:00AM
  • Sunday, September 1: Venue opens for vendors at 9am
  • Monday, September 2: Venue opens for vendors at 9am
  • NOTE: Vendors will not be allowed to drive in to the event area after 10:30am. Vendors and their staff arriving after 10:30am must use the attendee lot.
  • The Event Starts at 12PM

LOAD-OUT

  • Everything must be removed on Monday after the festival. No exceptions.
  • All trash must be placed IN the blue trash bins on the field. Vendors who leave trash on the ground or in their area will be fined $250.

RUNNING LATE? LOST?

  • During load-in or the event, if something comes up that will prevent you from opening your booth on-time, you must call Joy Anna at 915-309-7219

Parking:

  • No vehicles may drive into the event site after 10:30AM.
  • You may not remove your vehicle from inside the gates until after the event has ended.
  • If you plan on having to leave during the day, please use the attendee parking lot.
  • Staff arriving after 11AM? Direct them to use Attendee Parking and identify themselves as a vendor staff member at the entrance gate.

FOR WINERIES

WINE SAMPLING & SALES HOURS:

  • Sampling & Sales start at 12:00PM each day.
  • Sampling and glass sales END at 5:45PM. 15 minutes prior to closing.
  • Event officially ends at 6:00PM.
  • You may continue to sell bottles 30 minutes after the events ends.

WINE SAMPLING:

  • We recommend .5 ounce samples and using auto-pour toppers
  • All General Admission wine sampling glasses will have “nmwine.com” printed at the .5 ounce pour line.
  • There is no “full glass” pour line indicated on any glass.

RESERVE TENT SAMPLING & SALES:

  • Reserve Wine Tent is open Saturday & Sunday, 1pm – 4pm. Please see your email for details.

FOR ALL VENDORS

FOR ALL TENTED VENDORS

  • When you arrive, the side walls will be up on all tents.
  • You are responsible for taking down and putting up your own side walls at the beginning and end of each day.
  • We suggest bringing a step stool.

VENDOR WRISTBANDS

  • Vendor wristbands will be distributed at Load-In.
  • Vendor wristbands are required to be worn by all vendors and their staff while walking around the grounds of the event.
  • More wristbands can be picked up at bottle check.

SECURITY:

  • There is overnight security on Friday, Saturday, and Sunday nights.
  • Everything must be removed on Monday after the festival.

ICE

  • There will be ice vendor located behind the music stage throughout the event.
  • Approximate price: $4.00 per 20lb bag.
  • They will be onsite at 10:00AM each day.

WIFI ACCESS

There is no Wifi at the Dona Ana County Fairgrounds

ATMs

We will have ATMs set up inside the event.

TRASH

  • DO NOT LEAVE ANY TRASH BEHIND.
  • Failure to remove ALL of your trash, including boxes, gray water, etc, will prevent you from taking part in future events.
  • We will have dumpsters onsite.
  • During the event, if your in-booth trash fills up, please place behind your tent for pick up.

ELECTRICITY

  • If you ordered electricity, you must bring with you no less than 100 FEET of grounded (3 prong) extension cord(s) and power strips.
  • Cords must be in good condition.
  • The fire marshal will disconnect any cords that are frayed or taped together or pose a fire risk.

MAPS

VENDOR LIST

EMAIL OR CALL WITH QUESTIONS. [email protected] 915-309-7219