IMPORTANT INFORMATION FOR ALL VENDORS & THEIR STAFF
EVENT DATES AND HOURS
May 23, 24, & 25: Saturday, Sunday, and Monday
Gates open at 12:00PM
Event closes at 6:00PM
Last call is at 5:30PM
LOADING-IN AND OUT:
- We require all vendors and wineries to be set up 1 hour prior to festival opening.
- When you arrive at the Southern New Mexico Fairgrounds, please drive through the WEST Gate. The main gate will be closed to ALL vehicles.
- No driving on the grass will be permitted.
LOAD-IN HOURS
- Friday, August 29: 9AM – 6PM (overnight security will be on-site)
- Saturday, August 30: 8AM – 11:00AM
- Sunday, August 31: Venue opens for vendors at 9am
- Monday, September 1: Venue opens for vendors at 9am
- NOTE: Vendors will not be allowed to drive in to the event area after 10:30am. Vendors and their staff arriving after 10:30am must use the attendee lot.
- The Event Starts at 12PM
LOAD-OUT
- Everything must be removed on Monday after the festival. No exceptions.
- All trash must be placed IN the blue trash bins on the field. Vendors who leave trash on the ground or in their area will be fined $250.
RUNNING LATE? LOST?
- During load-in or the event, if something comes up that will prevent you from opening your booth on-time, you must call Joy Anna at 915-309-7219
Parking:
- No vehicles may drive into the event site after 10:30AM.
- You may not remove your vehicle from inside the gates until after tall patrons have cleared the field.
- If you plan on having to leave during the day, please use the attendee parking lot.
- Staff arriving after 11AM? Direct them to use Attendee Parking and identify themselves as a vendor staff member at the entrance gate.
VENDOR WRISTBANDS
- Vendor wristbands will be distributed at Load-In.
- Vendor wristbands are required to be worn by all vendors and their staff while walking around the grounds of the event.
- More wristbands can be picked up at bottle check.
SECURITY:
- There is overnight security on Friday, Saturday, and Sunday nights.
- Everything must be removed on Monday after the festival.
ICE – Must text your Booth Number and Business Name with how many bags you need
- Approximate price: $6.50 per 20lb bag.
- They will be onsite at 10:00AM each day.
WIFI ACCESS
Wifi access is available to vendors for a fee, please see bottle check of more details
ATMs
We will have ATMs set up inside the event.
Event staff cannot exchange change.
TRASH
- DO NOT LEAVE ANY TRASH BEHIND.
- Failure to remove ALL of your trash, including boxes, gray water, etc, will prevent you from taking part in future events. And will insure a $150 fee.
- During the event, if your in-booth trash fills up, please place behind your tent for pick up.
ELECTRICITY
- If you ordered electricity, you must bring with you no less than 100 FEET of grounded (3 prong) extension cord(s) and power strips.
- Cords must be in good condition.
- The fire marshal will disconnect any cords that are frayed or taped together or pose a fire risk.
ALCOHOL POLICY – PLEASE READ
Outside alcohol is strictly prohibited.
Vendors may not bring or consume their own alcohol on site.
If you’d like to enjoy a drink during the festival, you may purchase a vendor glass from Bottle Check for $5, good for the entire weekend. Thank you for helping us keep the event safe and compliant!
MAPS
EMAIL OR CALL WITH QUESTIONS. lcwinefest@nmwine.com 915-309-7219